Learning Commons Project
- Rachel Burgess
Team:
Co-Chairs: Richenda Hawkins, Rachel Burgess
Standing Members: Dave Manela, Beth Filar-Williams, Kristen Swetland, Lisette Perez-Cruz, Diana Castillo, Anne-Marie Deitering
Rotating Members: Marjorie Coffey
Project summary:
The Learning Commons, originally redesigned in 2008, has become worn over time, with many broken items and a design that no longer meets the evolving needs of students. This project will redesign the space into a modern, student-centered environment that supports collaboration, community ownership, and diverse learning needs. By updating the space, we will address existing issues, enhance functionality, and improve the student experience.
Project objectives:
Learn from students what their needs are within learning commons space throughout the project
Identify space and furniture refresh needs and address them.
LC Space designed to support student collaboration.
Fall 2025 Students will have a refreshed and updated learning commons space.
(might be able to phase this project should scope increase)
Guidewords:
Flexible | Vibrant | Engaging | Welcoming | Tech-friendly
Scope
Learning Commons Study Space
Whiteboard Rooms
Booth Spaces
Mediascapes
Betty Miner Area
Zig zag computer stations
Computer area/Carrels (Monitors/tech/special software)
Programming/Event Space
Social Space/Meet Up
URWS bump-out space
Carpet Replacement
Timeline:
Kick-Off Project: 1st Version before Fall 2023 (activity space)
Overall Project: Completion before Fall 2025 term
Budget:$550,000~ (preliminary) FY 23/24/25
Activity Code: FS071D, DFOR
Gift funds: Niebergall ($60k), Forman ($60k), Mel George - tech specific ($30k)
Dam Proud Day: Total TBD
FOL: One time funding that can be strategically used.
25 Year Anniversary Donations:
Supplemental: DLB275 Repair and maintenance: paint and patch/reupholstering, etc. ($85,000)
Planning Committee members:
Chairs: Richenda Hawkins, Rachel Burgess
Members: Beth Filar-Williams - Assessment, Diana Castillo - standing (R&L), Kristin Swetland -standing (LEAD), Dave Manela - standing/tech (LIT)
Rotating Members: Cara Key (Data Analysis), Sara Trott (Small equipment), Student Representative (Lisette Perez-Cruz), Student member/representative? Partner representatives as needed (UWRS, Media Hub)
Stakeholders: OSU Students, Library Faculty and Staff (LIT, LEAD, Admin, R&L…) for input.
Outcomes and Evaluation:
Discovery Phase: Conception and Initiation January 2024 - Summer 2024
Explore ideas, concepts, and principles to guide priorities throughout the project.
Identify Stakeholders
Gather data (research, usage, statistics, focus groups, surveys, measurements of success)
Preliminary ideas and brainstorming
Assessment Summary:
Overall data with narrative to share out to the group
Qualitative Datas
Strategy Phase: Definition Summer 2024
Design the project to support needs. Discussion of workflow, journey mapping, and service design are vital to the transition for the space.
Project Outline (scope, goals, needs/wants)
Define and prioritize actions and responsibilities
Budget and Preliminary project planning and timeline
Service Design, Workflow Analysis, and Journey Mapping
Design and Development Phase: Fall 2024 - Winter 2025
Creation of polished plans and defined timelines
Finalize large physical purchases and place orders
Workshop layout ideas and concepts
Continued refinements and conversations with stakeholders
Communication Plan
Deliverables Stage: Construction, Execution, and Launch Summer 2025
Physical project begins, including preparation and set up for staff and service points
Temporary service point and staff spaces set up
Regular check ins/weekly information emails
Project timeline updates and adjustments
Transitions and Wrap Up: Project Close and Development (Fall 2025)
Make adjustments to the space and service as needed after 3 months.
Check in about how the space is working
Survey Students
CURRENT FLOORPLAN
More information:
Meeting Notes: https://drive.google.com/drive/folders/1B_WQgtxjNidWEqrYlYgaoWCeFMfWraI2