Project summary:

Update Learning Commons Space to serve students and support their needs for a collaborative learning environment with community ownership.

Guidewords:
Flexible
Vibrant
Welcoming
Engaging
Tech Integrated (we wonder is there a prettier way to say this?)

Project objectives:

• LC Space will be used to support student wants and needs.

• Identify unmet space needs and address them. 

• Identify furniture and space refresh needs and address them.

• Fall 2025 Students will have a refreshed and updated learning commons space in the library.  (might be able to phase this project should scope increase)

Scope

• Furnishings, partners, services, tech, etc.

• Learning Commons Study Space

• Whiteboard Rooms

• Booth Spaces

• Mediascapes

• Betty Miner Area

• Zig zag computer stations?

• Computer area (Monitors/tech/special software)

• 3D Printing

• Activity Space

• Study Rooms (the 4 by the LC)

• McEdward Corridor

Other phase possibilities:
Gallery, Reading Room, Writing Studio, Media Hub/Tech?

• Not Nishihara, likely not Autzen either

Timeline:

Kick-Off Project: 1st Version before Fall 2023 (activity space)
Overall Project: Completion before Fall 2025 term

Budget:$150,000~ (preliminary) FY 23/24/25
Activity Code: FS071D, DFOR
Gift funds: Niebergall ($60k), Forman ($60k), Mel George - tech specific ($30k)
Dam Proud Day: Total TBD
FOL: One time funding that can be strategically used.
25 Year Anniversary Donations:
Supplemental: DLB275 Repair and maintenance: paint and patch/reupholstering, etc. ($85,000)

Planning Committee members:
Chairs: Richenda Hawkins, Rachel Burgess
Members: Beth Filar-Williams - Assessment, Diana Castillo - standing (R&L), Kristin Swetland -standing (LEAD), Dave Manela - standing/tech (LIT)

Rotating Members: Cara Key (Data Analysis), Sara Trott (Small equipment), Student Representative (Christian Flores), Student member/representative? Partner representatives as needed (UWRS, Media Hub)
Stakeholders: OSU Students, Library Faculty and Staff (LIT, LEAD, Admin, R&L…) for input.

Outcomes and Evaluation:

Discovery Phase: Conception and Initiation January 2024 - Summer 2024

Explore ideas, concepts, and principles to guide priorities throughout the project.

Identify Stakeholders
Gather data (research, usage, statistics, focus groups, surveys, measurements of success)
Preliminary ideas and brainstorming
Assessment Summary:
Overall data with narrative to share out to the group
Qualitative Datas

Strategy Phase: Definition Summer 2024
Design the project to support needs. Discussion of workflow, journey mapping, and service design are vital to the transition for the space.
Project Outline (scope, goals, needs/wants)
Define and prioritize actions and responsibilities
Budget and Preliminary project planning and timeline
Service Design, Workflow Analysis, and Journey Mapping

Design and Development Phase: Fall 2024 - Winter 2025
Creation of polished plans and defined timelines
Finalize large physical purchases and place orders
Workshop layout ideas and concepts
Continued refinements and conversations with stakeholders
Communication Plan

Deliverables Stage: Construction, Execution, and Launch Summer 2025
Physical project begins, including preparation and set up for staff and service points

Temporary service point and staff spaces set up
Regular check ins/weekly information emails
Project timeline updates and adjustments

Transitions and Wrap Up: Project Close and Development (Fall 2025)
Make adjustments to the space and service as needed after 3 months.
Check in about how the space is working
Survey Students

More information:

Meeting Notes: https://drive.google.com/drive/folders/1B_WQgtxjNidWEqrYlYgaoWCeFMfWraI2