2022-10-05 Meeting notes

UHSC Report Out

• Safety walk went well. Was submitted to UHSC. Not all are done yet.

Incident Reports

Transphobic Flyers

• Multiple dates of flyers distributed within the library on every floor.
• 3 different flyers have been distributed.
• One incident of vandalism in a restroom.
• Have been filing bias reports with each Incident.
• Library staff and Partner staff have been watching for flyers.
• AMD has been in conversations with OID as well.
• Looked at debrief email to send out. Goal is to send out by Friday.

Injury in Media Hub-student cut themselves with a box cutter.

• First aid was applied.
• Student was taken by Media Hub staff to medical care.
• Learned that Student Health is not always open.

Student reported an electronic device left on a table.

• Turned out to be a "Tile" which is used for tracking personal devices.
• Was unclear why it was attached to a table.
• Public Safety was called.

Petition Signature Gatherer in the plaza

• Violates Time, Manner, and Place policy.
• Refused to leave when asked.
• Public Safety was called. He was asked to leave campus for trespassing

Fire Drill Debrief

• Fire Marshal said it went well.
• Alarm can be heard on the roof.
• Had active construction onsite with a contractor, so we were able to practice with a contractor there as well.
• Someone commented that it always happens on a Tues/Thurs around 10 am.
• People were observed clearing out quickly.
• SMS directed people to stairwell exit rather than the main entrance. Students appeared unaware that there were other exits.
  • That seems to be a common challenge.
• Chris Ervin asked about who specifically to check in.
  • Rachel, Anne-Marie, or staff with orange vest by the front entrance (not student employees).
• We have not gotten vests for floor monitor training despite them promising to send them. Rachel mentioned that to Brian Lilley who is looking into it.
• LAMP said the OSU Alert system worked well.
  • Mike Bamberger said they are still tweaking the system, working with HR to make sure there aren't any more issues.
  • Rachel will share more about the system with Chris E.
• Evening drill was requested.

Great Shake Out and Training

https://emergency.oregonstate.edu/emergency-management/great-shakeout
Free Extension Training: https://extension.oregonstate.edu/cascadia-earthquake-preparedness

• Do an announcement over the PA. Participation is voluntary.
• There is a free extension training for further training.

First Aid Kits

• In response to the injury in Media Hub, Library will begin providing first aid kits for our library partners.
  • 6420 for Grad Commons
  • Media Hub
  • URWS
  • Java II
• Ordering supplies and assembling them currently.
• Hope to get the distributed within the next couple weeks.

Library Specific Business

(Partners welcome to stay)

Safety Week

• Events outlined in the link above.
  • Mon: CAPS
    • Karl planning a stretch break with CAPS in the Willamette Seminar Rooms at 2 pm.
  • Tues: EHS/Fire Extinguisher Training
  • Wed: ZAPP, Public Safety (with Cedar)
  • Thur: Ham Radio demo
  • Fri: Disaster Film
• Tabling events will be in the donor lobby.
• Safety-themed emails each day. Karl is working on those
• Kenna has a list of items that need to happen each day on the wiki page and requested logistics support.
• Rachel suggested (per LAMP) to get a message out this week about Safety Week next week.

De-escalation Trainings in LEAD

• Rachel and Sagan went through CPI de-escalation training to be trainers.
• Sagan has been working on training for LEAD.
  • Staff went through online training.
  • Rather than do the 4 hour scripted training, Sagan has been breaking it down into smaller chunks during staff meetings.
  • Allows for more in-depth conversations
• Sagan has training documents they can share with the group if anyone is interested.
• Has created a modified training for LEAD and URWS student employees. Very condensed version.
  • Implementation didn't go quite as planned but has been getting some good feedback.

Safety Ready Reference

• Student employee, Samantha, created a Safety Ready Reference document.
• Living document that may be adjusted as needed.
• Developed for LEAD student employees so information could be found easily and without being overwhelmed.
• Lucinda will link this to the Safety Council

Rachel's meeting with DPS

• Rachel had some questions about training they offer that could be good for student employees.
• She mentioned this in the email she shared out.
• Rachel will follow up with Shannon about that training.
• Shannon is willing to speak at an Admin briefing for library staff.
• If you haven't had time to read Rachel's email, please share thoughts in the Slack channel over the next couple weeks.

Future Agenda Items

• Safety Week debrief
• Great Shake Out debrief
• Revisit DPS conversation/open questions we have for DPS