2021-11-03 Meeting notes

• Reviewed safety incidents across campus
• Will be getting schedule for future fire inspections

• 9/20 Disruptive community member. 
• Used foul language, threatening to a student patron
• Excluded 
• Natural gas smell was reported
• Called public safety
• Called Fire department who tested the air and it was fine
• Evacuation after natural gas report
• Things went well. Will discuss more later in the meeting
• Complaints from 2 staff members about how a patron was treating them
• Patron appeared to be stalking the staff members
• Patron knew work schedule, where they lived
• Discussed options. 
• Staff members currently felt safe and were concerned any direct conversations with patron would escalate the matter.
• Staff do not need to interact with this patron. They can defer to other staff members.
• Staff member were given resources if the situation escalated
• SARC, Public Safety safe escort
• Adjusting schedule if needed
• Leaving the option open for further discussion with the patron in the future
• Student employees do know not to give out staff schedules

• Recipients-asked to revisit who is getting this report
• Should LEAD be getting this? 
• Safety Council members getting
• Incident reports are meant to be for record keeping
• Need to firm up a secondary method for getting relevant information out to staff that need it in a future meeting.
• Links 
• Did not come up when Lucinda when she searched.
• Sagan said its primary location is in the Intranet
• Several links were shared to illustrate difficulties
• Sagan suggested a Beavs link. 
• Kenna agreed that some re-directs can be done.

Fire Drill Review and Upcoming Inspection/

Floor Monitor Training

• Rachel and Anne-Marie are signed up for December
• Danielle has signed up for next week. Carlea and Anne are also signed up for a training.
• Karl attempted to sign up but hasn’t gotten a confirmation email.

• Fire Marshall put in work order to get brush cleared and it’s finally been done
• Concern about using the East exit which dropped people directly to where the gas was
• Mention in the PA announcement where people should evacuate to direct away from that side of the building.
• Sagan didn’t have that information at the time of making the announcement. Was no way to really redirect folks after the PA announcement was made
• Suggest adding caution tape to bags to block off pathways to plaza
• Turn on walking talkies before leaving the building to verify they are working.
• Robot was in the plaza after evacuation and a student walked into the plaza to get their food. Should we just move it? Yes.
• Ecampus was able to evacuate without issue.
• Karl had a question about the timeline for construction on the east side of the building. Rachel doesn’t have one.

What did we like and what would we like to aim for next year?

• Erin loved the sense of humor associated with the emails
• Karl is distributing the last of the prizes. We were given 9 play lists.
• The emails were a team effort. 
• Pulled from former safety emails for reference
• Tried to limit the number of links, keep the information direct and simple
• Start planning this year for next year such as   
• Stockpile safety posters attached to the monthly preparedness updates
• Appeal of safety week is likely prizes
• Probably want some content to be library-specific
• Scavenger hunt next year? Anagrams? Coloring contest? (Color me safe!)
• Start planning in the summer for Safety week.
• Should get first aid training scheduled next time.

• Need to make adjustments to Library-specific information, titles, contacts.
• Located in Box folder (link at the bottom of the agenda)
• Due by February
• Make comments. No need to edit information at this time.
• Will need to take to LAMP for approval, end of January, early February.
• May want to schedule a work session for doing this.
• Disaster recovery plan will be next. 
• Will take more time and input, with folks from multiple departments. Likely a subcommittee. Not necessarily the charge of this group entirely.

• 3 OSU students jumped a trans woman at 7-11 on Monroe and severely injured her.
• Not being talked about much
• Sagan directed a couple students who asked about it to talk to AMD and Alex Gittelman.
• The Council is wondering what or if we can do anything
• Agreed we need to get more information about what/if is currently being done. The concern is to make sure all of our students feel safe here.
• What organizations can we reach out to? How do we provide support to our students?