2022-07-06 Meeting notes

• Met June 22. Rachel volunteered for safety walk.
• Rachel will send out invites to do the walk; this is optional
• Nominations and elections
• Accident reports mostly off-campus work
• Discussed fire safety inspections. Ours are usually in December.
• Updates to heat index policy for campus. Primarily concerns outdoor work conditions.
• Can impact outside projects and slow progress.
• Transitioning to new system for safety training

June 14

• Medical emergency in Guin
• Have not heard about any need for follow-up from Safety Council
• Mary is waiting to hear back from Admin there about what she could do better.
• Student hurt their hand, but were able to take care of it as they are in training to be an EMT.

Elevator outage

• Intercom in the elevator didn't work. Follow-up needs to be done.

Overhead sprinkler breaking

• Sprinkler by the new books was hit and broke. Large amounts of water began pouring out.
• Books were guarded against water by people standing in front of them.
• Last sprinkler that needed to be repaired. It had been incorrectly installed so it broke during replacement.

June 22

• Patron had another patron follow her into a study room and tried to inappropriately touch her.
• She declined and comments were made about the purpose of study rooms.
• Patron filed a complaint with the Circulation desk. Wasn't willing to wait around for Public Safety.
  • Kenna asked why the student seemed to be unwilling to wait around.
  • Incident report said she expressed she was satisfied with filing the complaint and didn't want to do more.
• Student employee took down the information. Staff investigated by going to the study room and then filed an Incident Report.
  • Kenna asked if the entire report occurred at the desk instead of taking her aside.
  • More training will occur since student employee tried to resolve the entire thing on her own and a staff member should probably have been pulled into the interaction.
• Sagan filed a Sexual Misconduct report as well. Sagan would like this form linked to the Incident Report form like the Bias Incident is linked.
• Have name of targeted student and first name of patron who targeted her.
• Sagan realized we lack detailed instructions for handling this type of incident. Staff who handled it did the best they could but weren't sure what they were supposed to do.

• Fuller debriefs after incidents like the sexual misconduct would provide an opportunity for better documentation and training materials.
  
  • Not sure how that debrief would be delivered or the timeline for the debrief.
  • Important to make sure included information is accurate and done too quickly could lead to misinformation.
• Perhaps put past Incident Reports up on the wiki as a resource to see how previous incidents were handled.
  • Perhaps explanation of how we handled the various events.
  • Including information much be done carefully.
• Also discussed routine emails that address various incident reports and how they were handled.
  • Rachel asked what these emails should look like.
  • Sagan mentioned links to information about self-care specifically for sexual misconduct incidents.
• Rachel mentioned that Incident reports used to be discussed in weekly Circulation meetings in LEAD since LEAD does handle the majority of incidents.
  • Debriefing sooner is often better in terms of feeling relevant.
  • These debriefs are still done during LEAD staff meeting. Sagan is hoping for something more concrete, especially for those who might miss the meetings such as a written summary.
  • Sagan feels the specifics of how those written summaries go out should be discussed by Safety Council.
  • Sagan suggested that perhaps we just start doing it and see how it goes.
  • Kenna suggested starting with something such as an elevator incident report.
  • Email would include info about what happened, what was done, and links to learn more about how to handle such a situation.
• Karl suggested filling out practice Incident Reports during Inservice.
  • Asked if this is something we want to include in Safety Week training.
  • Could make a copy of the Qualtrics form and use that for Safety week so the practice reports don't get intermingled with real incidents.
  • Several agreed that seeing the form before you have need for it would be helpful.
• Sagan discussed a database of past Incident Reports which Rachel mentioned is currently in the Safety Council Google Drive.
• Kenna asked about de-escalation training as it related to incidents and what suggestions some of those training resources might offer.
• Sagan asked for someone to take lead in the debrief emails. Lucinda volunteered.
  • Discussed timeline for debrief and suggested within a week.
  • Ways to allow for input from other council members. Perhaps a Google Doc for people to throw in information if they feel strongly.
  • Need to filter or create a threshold for how many emails we are sending out based on reports. Perhaps incidents that require outside units.
  • Be sure to include Mary, especially for Guin incidents.
  • How to handle partner spaces incidents? Perhaps to figure this out on a case-by-case basis.
• Sagan asked if we are going to announce this new process? Probably just address that in the first one that goes out.

Safety Week Check In

• Review Safety Week on the wiki and last year's post discussion

• Fire extinguisher training-no one signed up for the last one (no flames were involved–may have been a factor?)
• Karl isn't sure a soundtrack will happen this year.
• Post-apocalyptic are very gun or pandemic heavy which is probably not where we want to go right now.
• Would like to have some kind of first aid training during this week.
  • Perhaps have people open up the first aid kits to see what is in there and discuss what is what.
  • Locate the first aid kits.
• Lots of talk of octopus stickers. How to earn them.
  • Find a first aid kit
  • Complete an Incident report
  • How to use contents of a first aid kit

Safety Trainings

• CPR/First Aid/AED (Rachel)
• De-escalation (Sagan)

• First Aid/CPR training scheduled August 9-10. Sign up link has not been sent out yet from Dixon.
  • Rachel plans to send out information to the Library very soon after confirming with Safety Council the dates work.
  • Will give people about a week to respond before committing to dates and times.
• Sagan doing a trial run training with LEAD before giving to entire library and eventually offering to partners
  • CPI-Crisis Prevention Institute which is different than the White Bird training.